Outlook Express 6

Just like outlook express, implementing Active Directory tools will help your everyday office challenges become simpler.

Outlook Express 6
Options

Once you have Outlook Express set to send and receive e-mail, there are a variety of additional options you can use to configure Outlook Express 6

The Basics Are:

  1. Changing Your View

  2. Adding a Signature

  3. Adding File Attachment Security

  4. Changing the Location of Your E-Mail Files

  5. Configuring for Multiple User Accounts

  6. Adding Size to the Column Display

 

Changing Your View

There are several default View settings used by Outlook Express that you might want to change.
1. Select View / Layout
2. From here you can select what options you want to see each time you start Outlook Express
3. You can also change the Preview Pane. Due to some of the newer viruses being spread via e-mail, I would recommend turning this off.

Adding a Signature

You can have Outlook automatically add a signature to all new e-mails as well as replies or forwards.
1. Go to Tools / Options 
2. Click on the Signatures tab
3. Click on the New button
4. Rename the title of the signature
3. Check Add signatures to all outgoing messages
4. Edit the text you want to appear as the signature

Adding File Attachment Security

One of the big problems with previous versions of Outlook Express was that there wasn’t much in the way of restricting e-mail attachments.
Since most viruses are being spread through these attachments, the capability is now available to select which ones you want to accept.
1. Go to Tools / Options / Security
2. Check Do not allow attachments to be saved or opened that could potentially be a virus
3. If you try an open one of these attachments, you will see a message
OE removed access to the following unsafe attachments in your mail: filename

Initially this can restrict more file types than you would like.
To be able to turn off the restriction for selected file extensions:
1. Start the Windows Explorer
2. Go to Tools / Folder Options
3. Click on the File Types tab
4. Scroll to the extension you want to change
5. Click on the Advanced button
6. Uncheck Confirm open after download
7. This will immediately allow you to open attachments with that particular extension. The example below shows the setting to open ZIP files.

Changing the Location of Your E-Mail Files

You can easily change the location Outlook Express will stored your e-mail files.
1. Go to Tools / Options
 2. Click on the Maintenance tab
3. Click on the Store Folder button
4. This will show the current directory that is being used
6. Click on the  Change button
7. Browse to the new drive and directory
8. Changes will be made after you exit and restart Outlook Express
9. Files will automatically be copied the next time you start Outlook Express

Configuring for Multiple User Accounts

You can configure Outlook Express for multiple user accounts or Identities
1. Go to File / Identities / Add New Identity
2. Click on the New button
3. Enter in the Name for this Identity
4. Click on the OK button
5. When prompted to switch, click on the Yes button
6. Since this is a new account, you will then be prompted to either Create or Import Account Information. If you only use Outlook Express, choose Create an New Internet Mail Account
7. Follow the prompts and enter in the:

  • Display Name
  • E-Mail Address
  • POP3 and SMTP Server Names
  • Account Name and Password
8. Once the new Identity is created, you can switch by simply selecting File / Switching Identity

Adding Size to the Column Display

It can often be helpful to see the size of the attachments you are being sent.
1. Go to View / Columns
2. Check the Size box
3. Click on the OK button
4. Now if you want to delete messages with large attachments, you can sort by size by clicking on the work Size at the top of that column.

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